Free Landscaper Work Order Generator — Australia
Create a professional work order tailored for landscaper businesses in Australia. Create work orders to authorise and track jobs or maintenance tasks.
Create Your Work Order Now →Common Work Order Line Items for Landscapers
Here are typical items you might include on a landscaper work order:
| Description | Unit |
|---|---|
| Garden maintenance visit | each |
| Turf supply and lay | m² |
| Mulch supply and spread | m³ |
| Paving / retaining wall | m² |
| Plant supply and install | each |
| Bobcat / excavator hire | hour |
| Green waste removal | load |
Typical Landscaper Pricing in Australia
Rates vary by state and job complexity, but these are the kinds of ranges landscapers commonly charge:
| Item | Typical range |
|---|---|
| Garden maintenance visit | $70–$180 per visit |
| Turf supply and lay | $15–$35 per m² |
| Mulch supply and spread | $80–$150 per m³ |
| Paving / retaining wall | $120–$350 per m² |
| Bobcat / excavator hire | $120–$200 per hour |
Compliance Tips for Landscapers
- State licensing may apply for structural landscaping work above certain thresholds.
- GST registration is mandatory at $75,000 turnover.
- TPAR applies if you pay subcontractors for building and construction services.
How to Create a Landscaper Work Order
Follow these steps to put together a landscaper work order with our free generator:
- Enter the job details, site address, and the personnel assigned to complete the work.
- List required materials and tasks as line items so scope is clear before work begins.
- Add the expected timeline and any special instructions (access, safety, client preferences).
- Download the work order as a PDF for the assigned team to take on-site.
What to Include on a Landscaper Work Order
A landscaper work order should cover these fields, plus a few billing norms specific to how landscapers typically operate in Australia.
Fields to include
- Job scope and location: Describe exactly what work is authorised and where, to avoid disputes about what was included.
- Assigned personnel: Naming who is responsible keeps accountability clear, especially for multi-person jobs.
- Materials and timeline: List required materials and an expected completion date so the job can be tracked against plan.
How Landscapers typically bill
- Ongoing maintenance is billed per visit or as a monthly retainer; larger hardscaping jobs are quoted and invoiced in stages.
- Quotes are split into soft landscaping (plants, turf) and hard landscaping (paving, retaining walls) sections.
- A validity period is added to quotes to allow for seasonal variation in plant pricing.
- Delivery dockets record quantities of soil, mulch, and stone delivered so materials can be reconciled against the invoice.
Landscapers register for GST once turnover reaches $75,000 and can claim GST credits on plants, soil, and hired equipment; structural work above state thresholds (e.g. QBCC in Queensland) also requires a licence.
Common Mistakes to Avoid
Watch out for these common errors when preparing a landscaper work order:
- Starting work before the order is approved, which can leave you unpaid if the client disputes the scope.
- Leaving the timeline open-ended, making it hard to flag delays or hold anyone accountable.
Frequently asked questions
Do landscapers need a licence?
Licensing requirements vary by state. In Queensland, landscapers need a QBCC licence for structural work over $3,300. In NSW, landscape work valued over $5,000 requires a contractor licence. Check your state regulator.
How should a landscaper quote for ongoing maintenance?
Provide a per-visit rate or monthly retainer covering mowing, edging, pruning, and weeding. List included services clearly and specify any extras (e.g., fertilising, pest treatment) that will be invoiced separately.
Can a landscaper claim GST credits on plants and materials?
Yes, if you are GST-registered. Keep tax invoices from nurseries and suppliers, and claim the GST credits on your BAS. This includes plants, soil, mulch, pavers, and hired equipment.
What should a work order include?
A work order should include: job description, location, assigned personnel, required materials, timeline, special instructions, and approval signatures.
Who authorises a work order?
For a small business this is usually the owner or job manager; for larger operations it is often a supervisor with budget authority, since the work order commits labour and materials before the job starts.
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